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Initial Implementation Timeline

Helen Kinkin, Director of Technology on May 01, 2013

2013 Summer Implementation Timeline

1. Order/Build Phase(teacher phase depends on time ordered):
   • Teachers will need to turn in their laptops ASAP
   • Receive laptops on June 1^st(tentative)
   • Laptops storage will be old main lab (locks will be changed for IT staff access only)
   • Work room will be old cyber lab
   • Unpack laptops to be imaged(see set of software on each image)
   • Teacher Laptops first
   • Image 40 at a time.
   • Should take around 2-3(tentative) weeks
   • Label each laptop with students name or ID
   • Bag it and give bag a tag for each student name(use student ID card)
   • Set up tables in old math lab and use that for post laptop storage(also rekeyed)
2. Teacher Deployment stage:
   • Try to get the new devices to the teachers before they go home for summer break
   • Give teachers some time to get their information off of the older devices.
   • Training Days for the summer - Offer 4 training days throughout the summer for teacher technology training
     • Device troubleshooting(able to help students with simple problems)
     • Windows 8
     • New features on Blackboard
     • Office 2013
3. Student Deployment (see designated sections below)

Parent/Student Outline of Issuing Laptops Meetings

Mail all documents to parents in a separate mailing so they can come to the meeting with the documents already signed. The meetings will be a review of the legal and financial information. The students will also have instruction on the device.

Parents and Student Meeting 

• SEND SAVE THE DATE MEMO TO PARENTS AT THE END OF MAY FOR THE AUGUST 2013 MEETING DATES.
  • Monday, August 12th (Juniors and Seniors)
  • Tuesday, August 13th (Freshmen and Sophomores)
  • Wednesday, Aug. 14^th (Any student) (Only 9am & 2pm)
    • 9:00
    • 2:00 
    • 6:00 
• Send documents in advance for turn in on the dates listed above.
  • Sign docs
  • Distribution
  • Split parents one room kids in another
  • Admin talk to parents
  • Sherry and tech talk to students
  • Both do safety
  • Kids learn win 8 set up email, simple troubleshooting
  • (Specifics will be determined in summer meetings with Helen and Marty.)
• Professional Development Time designated for staff 2013-14 School Year
  • 8:00 – 11:30 both mornings on Friday, August 16th & Monday, August 19^th.
  • Wednesday Watts meeting will be dedicated to SIP or Professional Development.

Preliminary Summer Student Deployment Agenda and Notes, 2013

1. Helen and Marty will lead.
2. Volunteer Teachers, student lab aides, and staff to assist with this.
3. Two training areas: Media Center and Business Classroom (Room 111).
4. Students will choose from 3 days to sign up to pick up their laptops
5. Dates of Deployment: Aug12-14^th
6. Recommended that Parents come with students, but they can send signed documents.
7. Time breakdown:
   • First 30 minutes assign laptops
   • Next 1.5 hours:
     • Sign/go over  policy/papers/procedures
     • Tip sheet for Windows 8
     • Go over optional parent paid insurance
     • Do and don’ts (in school rules) with laptops (expectations)
     • Learn laptops features(more detailed on a separate document)
   • Log in
   • Set up email – how to send email
   • Learn Windows 8, differences of it and 7 and how to navigate through it
   • Blackboard refresher (freshmen first time)
   • Office 2013 basics
   • Cloud services: Microsoft SkyDrive, Google Cloud drive, and Dropbox